Role    

Name

Definition

Administrative Assistant

Rachel Lee

Responsible for coordinating the completion of volunteer stipend paperwork and vendor paperwork, coordinate comp tickets, initial SET-Card set-up, and other payment processing.  TIP Administrative Assistant also processes the SET Card receipts submitted by the prop and costume designers from each show.

Associate Artistic Director (AAD)

Guy Gardner

Responsible for supervising the daytime educational theatre program and TIP concerts and festivals.  For TIP, the AAD will assist directing teams with realizing the vision of the shows on the TIP stage and help foster the next generation of directing team members through the Emerging Theatre Professionals Initiative. The Associate Artistic Director will focus on assisting Directors, Choreographers, and Music directors, but can assist with any aspect of the show as needed.  The AAD will attend rehearsals throughout the process to support directing teams.   

House Managers (HM)

Barry, Trevor, Joann.
Rhonda (indoor)

Responsible for the smooth operation of the house during the run of the show (everything in front of the stage for performances). HM welcomes the public to the theater and oversees their safety and well-being before, during, and immediately after the show. They answer questions, listen to patrons' compliments and concerns, and make audience members feel welcome.

Producing Artistic Director

Tim Bair

Responsible for conceiving, developing, and implementing the artistic focus of the organization and decisions about the ongoing development of the aesthetic, values, and activities for Theatre in the Park, after extensive consultation with the TIP staff and/or JCPRD administrative Team.

Production Manager (PM)

Sarah Saugier 

Responsible for maintaining the overall TIP calendar and coordinating process with the directing teams and TIP staff to ensure productions are on schedule and that resources are available.  The Production Manager will focus on assisting Costumes, Props, Hair/Makeup, and Stage Management, but can assist with any aspect of the show as needed.  In the event of an emergency, PM is the first point of contact.

Technical Director (TD)

David Powell

Responsible for the technical operations of a theater, including lighting, sound, set design and construction, and coordinating necessary maintenance.  The Technical director oversees the scenic shop and its crews as well as focuses on assisting scenic designers, lighting designers, and sound designers assigned to each show, but can assist with any aspect of the show as needed.  

Term

Definition

Call Time

Arrival time, NOT show ready.  May be staggered based on need.  Communicate with other team members (including tech) to determine these times and with the cast as to what the expectation is when they arrive.

Comp ticket

Each person involved in the show receives two complimentary (comp) tickets to see the show.  OUTDOOR: anytime tickets handed out tech week  INDOOR: reserved seats assigned and sent to each person's email.  Individual is responsible for changing ticket time if needed.

Cue to Cue

Monday of tech with cast present.  Walking through the show from cue to cue for lights, sound, special effects, scenic shifts.  This is run by Lighting Designer, Sound Designer, and Stage Manager with support from the rest of the production team.

Designer run

Show needs to be finished and cast is off book.  The intent of this rehearsal if for designers to visually see where the action is taking place so they can make note of their elements.  They complete a lot of pre-cuing and other work between this rehearsal and the beginning of tech week.  This date CANNOT be moved without consulting with the TIP staff at least one week in advance.

Dress Rehearsal

Includes hair, make-up, costume, special effects, sound effects, and all usable elements of the show.  A dress rehearsal should be treated as a real performance; only stopping if there is an absolute train wreck that prevents the show from moving forward or a safety issue.

Dry Tech

Sunday of tech without cast.  Production Team members will act as stand ins for lighting and sound designers to work through their cues to make adjustments before the cue to cue Monday. This is run by Lighting Designer, Sound Designer, and Stage Manager with support from the rest of the production team.  All production team members have defined roles as laid out in an email that will arrive one week prior to move in and discussed at the designer run.

Half hour

30 minutes prior to dress rehearsal or a show beginning.  This time is for actors to get into hair, make-up, costume, and character NOT for notes or other rehearsal.

Photo Night

Thursday before your opening night.  Everything needs to be show ready.  Photos will take place during the dress rehearsal and a cast and full company photo will be taken immediately following the run.

Producer Run

TIP’s Artist director (and possibly other TIP staff) will attend this dress rehearsal.  The purpose of this run is for any last minute concerns and adjustments can be made before opening night.  Notes may be provided in person or via email following the run.  

Production Meeting #1

Team training and then production meeting in person at the Arts and Heritage Center.  Discuss final calendar for rehearsals, check in from all roles, review scenic design

Production Meeting #2

In person at the Arts and Heritage Center.  Audition discussion.  Consume concept due.  Check in from all roles within the show.

Production Meeting #3

In person at the Arts and Heritage Center.  Discussion of how rehearsals will run.  Detail schedule for first week (at least).  Prop list due.   Check in from all roles within the show.

Production Meeting #4

In person at the Arts and Heritage Center.   Check in from all roles within the show.  Costume plot and program information due.

Prop          

If you would load it in the truck when you move residences, it is a prop (for this example you are taking the appliances).

Sitz probe

Literally, sit and sing while a live orchestra/track plays.  Ideally happens before the designer run, but often happens after.
 

Due Date

Definition

Initial Scenic Meeting (director/team and designer)

Notes from discussion between director and scenic designer about general vision of set design.  

Concept “sketches” / drawings due (rough and preliminary ground plan with scenic footprint, & elements)

Rough Draft of ground plan based on conversation around scenic meeting, Detail included, to scale; technical director will use this information to create a cost analysis to provide feedback on set design

Drafting packet due for final review (ground plan, scenic plot, front elevations)

Specific ground plan for each different scene, Scale ground plan based on conversation around scenic rough drafts; technical director will use this information to create a cost analysis to provide feedback on set design

Final physical drafting packet due with Color elevations and set dressing

Detail included, to scale; Front elevations in color
Set dressing is a list for props and scenic to discuss who is responsible for each item

Scenic model

3-D physical or digital representation of design (color optional)

Costume Concept

No specific format: notes from discussion between director and costume designer about general vision for costumes

Costume Plot

List of costume details for each character scene by scene

Costumes Complete

All costumes need to be ready for delivery by first night of tech

Props list 

List of props the script calls for or have been discussed with the director.  TIP will review the list and let you know if we have any of the needed props on hand.

Props Complete

Rehearsal props should be delivered the first day of rehearsal, but completed ready to go props should be delivered Sunday of tech week.